Template - Priority Action High Level Plan

Data Sharing Agreement

Priority Action High Level Plan

September 21, 1999

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Objective 3: POLICY REVIEW & ADVOCACY

Ensure GIS awareness across a range of public policy and decision-making arenas.

Priority Action Item: Develop a standardized data sharing agreement in consultation with the Attorney General’s Office.

Facilitator: Sandra Bahr

Description of Project:
Background: Agreements currently take a lot of time to negotiate and are inconsistent between entities. Agreements need to facilitate data exchange to support short/long term business issues. Develop an agreement that does not need to be renegotiated for every data transaction.

Purpose of the Project:

Clarify liability issues
Facilitate or deal with data dissemination among organizations quickly and with clear liability limits
Actively promote data sharing
Provide a mechanism for enhanced cooperation

Potential Benefits: List the business benefits.

Save money, save time, promote better decision making

Clarify relationship between data sharing agreement and public record law (an example would be to define commercial use of data: define what a "list" is RCW 47.17.260)

Promote cooperation and foster relationships
Avoid duplication of data collection efforts as well as writing data agreements

Data sharing agreements would serve as a foundation for developing mechanisms and enhanced business processes

A clear guideline on what agreement can/should include

Increases data accessibility by clearing legal hurdles and possible data distribution costs

Project Objectives: Describe the issues that will be addressed by this project.

_ A blanket agreement or set of agreements for sharing data among WA entities.

_ Boilerplate of what constitutes a legal data sharing agreement, that is consistant with state law, or at a minimum state a clear guideline on what an agreement should/can include

_ Conduct a policy review to clarify a common template for accomodating cost recovery issues.

_ Conduct a policy review to clarify a common template for accomodating liability issues.

Project Tasks and Estimated Effort: Major tasks that need to be completed to accomplish objectives and a high-level estimate of required effort.

Tasks	Staff Hours
Task 1 - Research existing agreements and laws in WA and nationwide	80 Hrs
Task 2 - Obtain early AG involvement for policy review	40 hrs staff 8 hrs AG
Task 3. - DRAFT data sharing template(s)	120 hrs staff
Task 4 - Seek AG and User community review/input to DRAFT data sharing templates	40 hrs staff 8 hrs AG
Task 5 - Revise data sharing template(s)	40 hrs
Task 6 - Formally ask AG opinion on compliance of data sharing agreements with state law	40 hrs AG
Task 7 - AG Policy Review	?

Potential Project Team Leader and Members:

DIS w/ WAGIC input should lead effort

Session Participants:

Chris Wright Benton County

Dann Borden Franklin County

David Jennings WSDOH - DDW

Lori Anderson Klickatit County

Jenny Stone UW Libraries