Videoconference meeting originated from: Lacey, WA

From Lacey, Tom Nolan welcomed members in Spokane, Mount Vernon, Pasco, Vancouver and Seattle.

Tom Nolan announced that Larry Sugarbaker (Department of Natural Resources) has been elected as the new WAGIC chair starting with the June 1998 meeting. Larry told the council he is looking forward to the next year as chair. Larry said one of his goals is to maintain strong representation from local government. So, he hopes Tom stays active and represents local government on the council. Tom said he enjoyed his two terms as chair and he would like to continue to stay involved in the Council.

Jeff Holm (DIS, WAGIC Coordinator) mentioned that the council would have an informal ceremony for transferring the chair at the bi-monthly June meeting. There will also be a no-host thank you lunch for Tom Nolan in Olympia following the June meeting.

Eric said in order to develop their Metadata tool, Enabling Technologies built a relationship with a consulting data architect, Mike Brackett, and built a relational data model for the database to support the FDGC metadata standard. Enabling Technologies' database is flexible and allows organizations to build Metadata to their standards. People can modify their Metadata using this user-friendly tool, which includes a built in help file.

Eric stated that this system also allows contact information and related information to be reused. People can also attach external databases to the system so they can share their databases among different user groups. Eric said the 2^nd version of this product would allow people to search using spatial coordinates, identification information and key words. This capability will make the database more manageable and maintainable at the client level. Organizations will be able to populate and maintain a central database with different clients.

Questions and/or Comments

Someone asked when Version Two would be available. Eric said Version Two will be available in June, 1998.

Tom Nolan asked if Metadata collection was Enabling Technologies main line of business. Eric said that Enabling Technologies is a software engineering company. They custom create application for a variety of purposes and serve customers in Engineering, Environmental, Laboratory, Occupational Health, Agriculture, and Financial Industries. Enabling Technologies has offices in Seattle, Denver, Baton Rouge, Moxee, Austin, and Richland, Washington.

If anyone has any questions they can contact Enabling Technologies at (509) 375-7723 or visit their web site at http://www.enabletech.com.

Larry Sugarbaker said it might be helpful to get Enabling Technologies involved in the Framework Management Group. Therefore, Larry said he may contact them in the future. Larry asked if they are looking at other database products for other enterprise solutions. Eric said that the only platform they have currently built the database in is Sequel Server. They haven't done the work in other platforms, such as Oracle, though Eric said there is a possibility of doing this in the future.

Jeff said he will provide a link to Enabling Technologies website off of the WAGIC Homepage from the 'recent vendor presentations' page. Jeff also mentioned that he has been using this tool in the Metadata Creation workshops as an example of a standalone database that will serve as a tool to collect FGDC compliant Metadata. Jeff said it is a good product, and he encouraged people to look at it.

Jeff asked if SMMS able to support the NBII extension to the Metadata content standard? Wes said that the potential for this is available, but this capability will be market driven.

John discussed the following two areas of Y2K:

1. An Overview of the Global nature of the problem
2. A View from State Government

The Impact

• Business Applications
• Off-the-Shelf Software
• Process Control Systems (Embedded Systems)
• Interfaces

The problem is embedded throughout all control systems and devices (e.g. traffic controls, medical labs, fire alarms, and power plants). Organizations need to know how they are going to deal with the systems and equipment that are effected. This problem goes beyond the data center and older mainframes.

John said that DIS tracks 3^rd party software vendors' compliance and he recommends that everyone check into vendors to see whether or not they are going to be Y2K compliant. John also said he recommends testing vendors’ products to see if they meet your requirements.

A Unique Problem

• Widespread
• Tedious Testing is 45-60%
• Fixed Schedule
• Leap Year
• Can’t Cancel Conversions
• No Precedent

Estimated Spending

• Total World-Wide Costs - 600 Billion (Gartner Group Estimate)
• Total Costs of Litigation - 1 Trillion (Gartner Group Estimate)
• Federal Government's Costs - 4.7 Billion (Office of Management & Budget Estimate)

Predictions of Costly Litigation

• Gartner Group predicts up to 1 Trillion in litigation costs; 3 cases have been filed so far
• US and UK insurance industry excludes Y2K coverage
• Legal Y2K practices being established
• Nevada adopts liability limitation statutes; California and others consider

State's Goals

• No Interruption of Vital Public Services
• No Loss of Public Resources

An Overview

• DIS' "Vanilla" Project was Established - 1995
• DIS' Y2K Program Office was Established - 1995
• Agency Conversion Projects Begin - 1996
• Compliance Policy Adopted - 1996
• Cabinet Agencies System Inventories - 1996
• Governor Charters an Executive Steering Committee - 1997
• Independent Risk Assessment Begins - 1997
• Legislature Appropriates Additional $30.2 Million - 1998

Risk Assessment Criteria

• Program and Project Criteria (the criteria is available on DIS' Y2K Homepage at http://www.wa.gov/dis/2000/

Strategic Direction (1998-2000)

• Risk assessment of 36 state agencies, 636 mission critical systems- They need to find and focus on the high risks
• Infrastructure- buildings, vehicles, devices
• Acquire additional tools and services
• Assess regulated industries (i.e. banks, healthcare), key suppliers (i.e. Federal agencies, utilities)
• Conduct Contingency Plan- Currently, only 17% of the mission critical applications are compliant. We need to start planning what we will do if something does not work. The government is especially concerned about rural areas around the state.

Contact Information

Via the Website at http://www.wa.gov/dis/2000/
Phone: (360) 902-3526
Email: year2k@dis.wa.gov

Jeff said that most of the people in the audience have probably received this survey and many of the people have completed and returned it. WAGIC sent out 116 surveys, and 90 have been returned to NSGIC through April 10 for a 78% response rate. Below is the response rate (through 4/10/98) by organization type:

• Regional – 100%
• Private – 88%
• State Agencies – 83%
• Counties – 81%
• Tribes – 75%
• Federal – 66%
• Cities – 50%
• Education – 50%

Jeff thanked those people who have returned the survey and encouraged those who have not returned it to do so. Please call Jeff Holm at (360) 902-3447 or Carol Pendleton at (360) 902-3508 if you need another copy of the survey, need help, or have any questions.

Larry Sugarbaker mentioned that NSGIC wants to receive a 100% return rate from the counties, so he also encouraged people to send in the completed survey.

Jeff said WAGIC should receive the raw data, from NSGIC, for the state’s use by mid summer. This data will probably be available on the Washington State Clearinghouse.

The next Framework Management Committee meeting is on May 19 at United Churches. The results of the finished cadastral project requirements phase will be presented at this meeting. The formal review process for this project is on April 22 and 23.

Hydrology Project - Ecology is leading an effort to resolve issues about scale and is focusing on both a 100K and 24K data models. Check the WAGIC Website http://www.wa.gov/gic/frameworkwg.htm for latest meeting minutes and schedules. DNR received approval last week to fill the Hydrology Project Manager position, and they will be hiring someone for this position very soon.

URISA/GIC Conference

Don Eginton mentioned that the URISA/GIC conference is scheduled for May 11 and 12 in Seattle.

Randy Mills (Pasco) asked if there is anything scheduled for the Local Government Workgroup at the conference. Tom Nolan said there isn’t anything currently scheduled, but he would be interested in seeing something for the LGWG take place. Jeff said there is an opportunity to get local government people together at the May conference, and he will commit to scheduling to a LGWG meeting at the conference.

Spokane County

Ian Von Essen mentioned that Spokane County received funds from the WA State Military to develop a low cost map application for their 911 center. They are in the process of testing this service. Eventually, this is going to be "shareware" and be distributed throughout the state.

Metadata Creation Workshops

Jeff Holm said he is working on scheduling a facility in the Tri-Cities area for a Metadata Creation Workshop (Update: there is a workshop scheduled for June 26 in the Tri-Cities). Jeff said he will contact people who have shown interest in this workshop, and if anyone else is interested they should contact Jeff at (360) 902-3447 or Carol at (360) 902-3508. Jeff stated that he is looking for sites in Spokane, Vancouver and Seattle. Typically, an institute of higher education with a computer lab works well for the workshops. Jeff asked people to contact him if they know of possible sites.

Growth Management

Larry Sugarbaker told the Council that he has been asked to put together a common data layer about Growth Management plans/Comprehensive plans for the state of Washington. Larry asked people to contact him if they know of similar projects and efforts taking place in Washington. People can contact Larry at (360) 902-1546, or Email him at larry.sugarbaker@wadnr.gov.

Tom Nolan thanked everyone for all their hard work during the last two years.

Meeting Adjourned: 12:00 p.m. - next meeting, June 18, 1998 at 10:00 a.m.